How does this timesheet calculator work?
Pick a period length (one week, two weeks, or a month), then enter a clock-in time, a clock-out time, and any unpaid break for each day. The calculator subtracts the break from the clock-in-to-clock-out span for every day, then adds every day together for a period total — shown in both decimal hours and hours:minutes.
How are decimal hours calculated?
Decimal hours are minutes worked divided by 60, rounded to two decimal places — 7 hours 30 minutes becomes 7.5, and 8 hours 15 minutes becomes 8.25. Payroll systems that pay per fraction of an hour (rather than to the exact minute) generally use this decimal form.
How do I account for a lunch break or other unpaid time?
Enter the unpaid minutes in that day’s "Break" field — it’s subtracted from the clock-in-to-clock-out span before the worked total is calculated. If a day has more than one unpaid break, add their minutes together into a single number for that day.
Can I use this for a biweekly or monthly pay period?
Yes — the period selector switches the grid between 7 rows (weekly), 14 rows (biweekly), and 30 rows (roughly a month). Every row still works the same way, and the period total adds all of them together regardless of length.
What happens if a shift crosses midnight (an overnight shift)?
If the clock-out time is earlier than or equal to the clock-in time, the calculator treats it as an overnight shift and automatically adds a day to the clock-out time before subtracting the break — no separate checkbox needed. A ⏭ marker next to the row’s total flags that it was treated this way, so you can double-check it matches what you meant.
How does the overtime calculation work?
Overtime here is a single, optional threshold applied to the whole period: hours above the threshold you set (commonly 40 for a week) are paid at the multiplier you set (commonly 1.5×), and everything up to the threshold is regular time. This is the simplified, widely-recognized weekly-overtime model — it does not implement day-based overtime (for example, "over 8 hours in a single day") or any specific state or country’s exact rules.
Does this apply my state’s, country’s, or employer’s specific overtime rules?
No. Overtime law and policy vary enormously by jurisdiction and by employer — daily thresholds, weekly thresholds, double-time bands, and industry-specific exceptions all differ. This calculator applies only the simple threshold-and-multiplier model you configure. Confirm your actual pay against your employer’s payroll system or your local labor authority.
Can I export my timesheet to Excel?
Yes — "Download Excel" saves every day’s clock-in, clock-out, break, and worked time, plus the period totals (and pay, if you entered an hourly rate), as a spreadsheet file you can keep or forward.
Does this replace my employer’s timesheet system, or a program like IHSS?
No. This is a general-purpose, browser-only calculator for working out hours yourself — it does not submit, store, or transmit anything to an employer, payroll provider, or a government program. Programs with their own mandated electronic timesheet or time-and-attendance system (for example California’s IHSS, which requires its own EVV system) still need to be completed through that system directly; use this tool only as your own scratch-pad calculation alongside it.
Is this legal, tax, or payroll advice?
No. It’s an educational calculator that applies the arithmetic you’d otherwise do by hand or in a spreadsheet. For anything that affects your actual pay, benefits, or legal entitlements, confirm with your employer’s payroll department or a qualified professional.
Does this store or send my time entries anywhere?
No. Every calculation runs in your own browser. Nothing you type into the grid is sent to or stored on our servers — the Excel export is generated and downloaded directly by your browser.
Can I print my timesheet?
Yes — the Print button opens your browser’s print dialog with the current grid and totals. For a keepable file rather than a printout, Download Excel is usually more useful.
What’s the difference between decimal hours and hours:minutes format?
They’re the same duration written two ways. Hours:minutes (7h 30m) is how most people read a clock; decimal hours (7.50) is how most payroll and billing systems store and calculate pay per fraction of an hour. This calculator always shows both so you can use whichever your situation calls for.
Does the calculator care what time zone I’m in?
No — a timesheet is a set of plain calendar dates and clock times, not a specific instant in time, so this calculator doesn’t do any time zone conversion. If you need to convert a specific date and time between time zones, use the separate Time Zone Converter instead.